Monday, March 30, 2015

How to use QuickTime to create a screencast

In an earlier blog I showed how to create a screencast using Screencast-o-matic (this can be done on Mac or Windows).  Now what I am doing in today's blog is show you a tool that is for Mac users, specifically: how to use QuickTime to create a screencast.

  1. Launch QuickTime Player
  2. From the file menu select "New screen recording"


  3. This then opens up a window that invites you to start recording. From the drop down menu I recommend that you select the option to "show mouse clicks while recording" (that way viewers can see you moving your mouse on your screen, which helps them focus on where you are pointing):

  4. When you click on the red button to start recording, a box will pop up giving you two options: either you can just click anywhere and your entire screen will be recorded, or (which I recommend), drag your cursor around the portion of the screen that you want to record. Also, and very important, it tells you how to end the recording when you are done (and this part is not obvious!!)


  5. Once you have drawn around the area you want to record, a button appears in the middle of your selected area inviting you to start recording. Click on it.


  6. Your screen and your voice is now being recorded, so you can create and narrate your screencast. When you are done, look at the very top of your screen on the bar. You will see a little black record button (note: your bar may not look the same as mine does -- see screenshot below -- but look for the little black done in a circle). Click on it and it will stop your recording.


  7. Your screencast video will open in QuickTime on your desktop. From the QuickTime file menu options, select "Save" and save your screencast (to wherever you would like to save it).


  8. You can now share this video. Some options are:
  • Insert into a PowerPoint or Google Slide
  • Upload to YouTube
  • Upload to your Google Drive and then share with whoever you would like (public, a class list, or individuals)

Using shared Google slides for group tasks

In the old days (before I drank the Google Drive Kool-Aid) when I had students work in groups in class, I'd give them a piece of newsprint and a marker, and have them create a summary of their discussion on the paper. One student wrote on the paper while the rest looked on and contributed. When they were done, I'd have them post their sheet on the classroom wall as their group spokesperson explained to the class what their group had done. It worked pretty well.

Then I discovered the power of using a shared Google Presentation (now called Google Slides), which is Google's online version of PowerPoint -- on steroids. Now what I do when I have students work in groups is, ahead of time, set up a Google slide document which I share with the whole class. I create one slide per group of students (so, for example, in a class of 30 students, I'll typically create 6 slides, with one slide designated for each group of students, 5 students per group). In class the students then discuss their group task, except instead of recording their ideas on the newsprint poster, they type on their group's shared Google slide. There are multiple advantages of this over the old newsprint:
  1. What they type is easily legible (vs. handwritten poster) and students can also insert photos, videos or any other media or visuals.
  2. Students can use the slide for the highlights of what they want to say, and the notes portion of the slide (beneath the slide) to include more detail (as well as references and links, if needed).
  3. More than one student can type and edit, because each student usually has a computer or other Internet enabled device on which they can access the slide (so that the ideas of students who are quieter aren't left out, or misinterpreted by the person who is recording what s/he thought was said). e.g. if the person who is typing misinterprets what their group member said, the group member can edit what was typed to correct it. If a student's idea is not included on the slide, s/he can add it.
  4. If students are not physically in the classroom (e.g. if a student is at home, sick), I give them the option to join class via a Google Hangout. When students work in groups, the student on Hangout joins with their group and participates along with everyone else. When the group uses a shared Google Slide, the student at home can follow along and add her/his ideas just as the ones who are face-to-face in class can do.
  5. When groups present their findings, I project the slides on screen in class.
  6. After class, all students still have access to the shared slides to use for review.
Below I have a video demonstrating how I create these shared Google slides:


Saturday, March 21, 2015

Online collaboration tools

This coming week in one of my classes I will be teaching about online collaboration tools. I thought I'd share a list of some of the ones we will be looking at, and then invite you to use one of these, called Tricider, to share your ideas and vote on the ideas of others.

Here is a list of an assortment of collaboration tools:
  • Dweeber: students can help each other study
  • Google Docs: collaborate in creating document (which can include multimedia)
  • Google Presentations: collaborate in creating multimedia presentations
  • Google Sheets: collaborate in gathering and analyzing data
  • Everyslide: engage your class in your presentation, run polls
  • Padlet: collaborate by posting ideas (text, images or video) on a virtual pinboard
  • Pinterest: see how to set up to collaborate on board
  • Popplet: collaborate in creating a multimedia concept map
  • Prezi: collaborate in creating multimedia presentations
  • Realtimeboard: a real-time white board
  • Seesaw: a great blog tool for use even with very young children
  • Sumdog: have students play multiplayer education games with players worldwide
  • Trello: a tool for organizing collaborative projects
  • Twitter: To get your started, see 50 ways to teach with Twitter in the classroom
  • Voicethread : a media centric way to have conversations
  • Voxer: talk, text, send photos, send live or recorded messages to one person or entire group

So what is your favorite online collaboration tool to use as a teacher with your students (or for to have students to use with each other)? Go to my Tricider Tricision to share and vote! or (and!) respond with your ideas by commenting on this blog post. Thanks! :)

Tuesday, March 10, 2015

How to create a Google Hangout with a Custom URL

In this Tech Tips blog I show you how to create a Google Hangout with a Custom URL. I provide you with 2 options to learn how to do this:
  1. How to set up a Google Hangout with customized URL: This is a written, step-by-step guide with screenshots showing you what to do at each step

    OR
  2. Watch the video below that show you step by step what to do:

Saturday, March 7, 2015

How to use the free version of Screencast-o-matic to create a screencast

In an earlier blog I described different tools that I use for creating screencasts. In this blog I have created a video in which I show you how to use one of these, namely Screencast-o-matic. If you would like to download and install Screencast-o-matic on your own computer (Mac or Windows), go to http://www.screencast-o-matic.com/ and click on the download button.

Once you have downloaded Screencast-O-matic to your computer, then you are ready to start making a screencast! In the video below I demonstrate how to do this.

Sunday, February 22, 2015

Creating discussion groups in Moodle

For most online asynchronous discussions that I create in Moodle, I use the "standard discussion forum" option. I have had requests from colleagues to explain how I go about setting up these discussion groups, so I thought I'd create a blog entry here to show what I do. I'll start by showing what can happen if you don't create discussion groups, and then I'll show the approach that I use when I create groups.


Option 1: Posting discussion question without creating discussion groups

In Moodle, when you create a standard discussion forum, one option is to post the discussion question in what I call the "foyer" of the discussion forum. When students click on the discussion, they see the question posted in the foyer, but the only way in which they can respond is by clicking on the "Add a new discussion" button.


screen shot showing the Moodle standard discussion forum "foyer" and the "add a new discussion topic" button








When they click the "Add a new discussion" button, this opens up a window in which students have to add a new discussion topic. In my experience this causes confusion right away, because the term "add a discussion topic" suggests that the students are creating their own topics, when in fact (usually) the instructor's intent is for the students to discuss the topic the instructor created. Students' reaction here is often is, "But I don't want to add a new topic -- I just want to respond to the instructor's question!" They also have to pick a subject for their topic (deepening the confusion, since they are thinking, "I didn't know that I had a choice! I thought the subject was the one the instructor gave us when asking the question?"). But they go ahead anyway, and create a subject, and then type their response to the instructor's question in the message box and click to post their message to the forum.
Screen shot showing the new discussion topic window where students have to add their own subject and then type in the message box







So now the next student to come along and click on the Moodle forum is faced with a dilemma. They see the instructor's question, but also now they see that there is a discussion started by the first student. So do they click to add a new discussion topic to post their own response, or do they click on the discussion already started by the first student? 











If students add a new discussion topic in response to the instructor's question, then it is as if students had entered the foyer of a building, been given a question, and each has then has gone off into their own room (their new discussion topic) to share their response to an empty room. 

What this leads to is separate and parallel discussions happening. As each student comes in and creates their discussion topic, more and more isolated rooms are created. This makes it very difficult for students to engage with each other around the initial question. Instead, they have to enter each room, one at a time, and respond to the person who created the room. This becomes centered on the room creator's post, rather than each student engaging with others in the group around the central question, and from there, also engaging with each other as the discussion unfolds. Additionally, it can be very overwhelming once other students join in. e.g. if there are 24 students in the class, each creating their own "room" to respond to the question, even if students do try to engage with each other, there are 24 separate and isolated discussions going on.

Note: There are times when I do want students each to create their own discussion, such as if I ask them each to research a unique topic and then share their findings with the whole class. When I do this I use the option in Moodle to create a "Each person posts one discussion" forum option, rather than a Standard Forum (see screenshot below). In this case, I do want the discussion in that "room" to be centered on the room creator's post. So what happens is that once each student has shared their research report, I then ask them to go into the discussions created by 2 peers and provide their peers feedback and/or ask questions about their peers' report. 
Screen shot showing each person posts one discussion option in Moodle


Option 2: Creating discussion groups within the Standard Forum for general use

Another way to use the standard forum is for the instructor to create discussion groups. Using this method (as the instructor) I create a standard the forum and use the forum "foyer" to set the stage for the discussion. Here I provide the background to the discussion. Then I direct students to click on their group's discussion forum which they see listed below my directions. I create the groups ahead of time.

As noted in the screenshot below, usually I have students in groups of 5-7 students (as I have found that if there are fewer than 5, the students don't have the opportunity to see sufficient variation in responses. More than 7 makes the discussion too hard to follow). I group students heterogeneously based on a variety of factors, including gender, experience, subject area/grade level, and also (importantly) I try to distribute evenly across the groups both those students who tend to be what I call "penguins (those who jump into the water right away ) and the stragglers (those who tend to come in at the last moment). The reason for this is that if you have mostly stragglers in one group, it's hard to get the discussion off the ground!

This screenshot below shows the "foyer" and then the list of discussion groups. The name of the "topic" is just the name of the group along with group members' names. Students have to go into their group to see the question:

Screen shot showing manually created discussion groups





















Once students click on their group, they are then all in the same room, where they can see the discussion question and begin responding first to the question and then to each other, engaging with each other in a more natural discussion format. Moodle is set up to show the threads of the discussion, so when students reply to each other, their responses are indented below the response of the person to whom they are replying.

The screenshot below shows how my (instructor) question is the first post within the discussion group. To respond to my question, students click on the "reply" button. They can reply to my question or/and they can also reply to each other (by clicking on the "reply" link below their group members' responses).

Screen shot showing discussion question posted within group and the "reply" link for students to click to respond


















What do you do?

I am interested to hear from others about how you go about setting up discussions within Moodle, and also about your thoughts on my approach here. Please click on the "comment" link below and share your input!

Note: Because of FERPA regulations, as instructors we can't show each other real examples of discussion forums (because to do so means violating student privacy as their names are visible in the discussion forums).  Additionally, all too often we each disappear into our own teaching "silo" and don't share with each other how we are teaching. This means that we don't learn from each other -- both about what works and what doesn't. So I've taken the plunge here to share my approach. I invite and welcome responses to my blog post here, giving me feedback and suggestions about what I do, and also sharing with other readers of this blog what you do. Thanks!






Thursday, February 12, 2015

Demonstrating SpeakIt, a Chrome Extension that reads text-to-speech

In this blog entry I share with you SpeakIt, a free text-to-speech online tool that is an extension that you can download from the Chrome store. To use it you need to use Chrome as your browser.
  1. Using Chrome as your browser (very important!) go to the Chrome Store and search for the extension "SpeakIt" (so when you search, make sure to select the "extension" button as shown in the screenshot below).
  2. Click on the "+ Free" button to install the extension icon to your Chrome browser toolbar.

  3. You are then ready to go! To have SpeakIt read text to you, highlight the text that you want read aloud, and click on the SpeakIt icon that you will see on your Chrome toolbar.
Below is a video that I created to demonstrate how SpeakIt works:

Demonstrating TalkTyper - a free online Speech-to-Text dictation tool

I just learned about a very useful free, online text-to-speech dictation tool called TalkTyper. Dication tools are invaluable for people who cannot type, but they can also be great for those who aren't great typists, or who prefer to think out loud rather than by typing or writing. In this video below I demonstrate how to use TalkTyper:

Friday, February 6, 2015

Automatically archiving emails once you have replied to them

Here's a tip to help reduce the amount of time you spend going through your gmail inbox and manually archiving or moving emails from your inbox to folders:

  1. Go to your gmail settings (you get there by selecting "settings" from the cog wheel that appears on the right hand side of your gmail inbox):
  2. Under the "general" tab in your gmail settings, scroll down to the section on "Send and Archive." Select the option to "Show Send and Archive button in reply."

  3. When you reply to an email, the blue "Send +" button will be at the bottom of the reply text box. Once you have typed your response, instead of clicking the "send" button, you can choose the "Send+" and the email to which you replied will automatically be archived in your gmail archive. This removes it from your inbox, but keeps it (in your archive) so that you can access it later should you need to refer to it. You can find it by searching for it by keyword in the email, subject line or by the email address of the sender.
    (Note: if you don't want to archive the message, then just click on "Send" rather than "Send+")

Wednesday, February 4, 2015

How to create and post to a blog using Weebly

This week in my Educ 2000 (Technology for Teaching and Learning) course my students are creating their first blog post using the free website and blog site Weebly. I created a short video for them to demonstrate how to create a blog, how to change the blog settings so that they moderate comments on their blog, and then how post their first blog entry. (Note: They have already set up their Weebly site, so this video starts out assuming that anyone watching it already has a Weebly site).

Although the video is geared specifically to my students, it should be helpful to anyone out there who wants to know how to set up a Weebly blog. So here you are...

Wednesday, January 28, 2015

Screencasting tools & tips

I find screencasting a very useful strategy when I want to demonstrate how to do something on a computer. If I record what is on my computer screen (which is what a screencast is), then my target audience (e.g. my students or you my blog readers) can watch the video, pausing it or replaying it as needed. You can also refer back to it at any time.

There are a variety of free and cross-platform tools to create a screencast. My favorite, in order of preference, are:

  1. Screencast-O-Matic
  2. Screencastify (Chrome store app) 
  3. Jing
I created the following short screencast using Screencast-O-Matic to demonstrate what a screencast can look like, and also I use this screencast to show you the websites for the above mentioned tools.



To share your screencast:

There are different options for this, and which you use depends on your audience and privacy levels you want to retain for your video.

  1. Easy and public: upload your video to YouTube (you have to have a Google Account to do this). This is what I used to share the above video. I used the embed code of the video so that I could insert (embed) the video into my blog here, but you can also just provide the link to the video.
  2. Upload video to your Google Drive, and then share the link to your video (you can make the video sharing settings public, so anyone can view, or you can give access only to select groups or people). If you are teaching at a school or university and are have created a Google Group for your class, you can share the video just with your class by pasting the Google Group name in to the "share" settings. 
  3. If you use a Learning Management System (like Moodle, Blackboard) you can upload the video to your course site.
  4. If you use website hosting site like Weebly and use the free version, then you can include videos in your website, but cannot upload the video to your Weebly account (that comes with the paid version of Weebly). To include a video on your website, you need to upload it to YouTube or to your Google Drive and then link to it or embed it that way.

Managing your email (and surviving to tell the tale!)

This week my co-Faculty Fellow Mitra Emad and I facilitated a Just-in-Time session at UMD managing email. I know this issue of trying to keep up with our email is a HUGE problem for many of us! Mitra lead this session and put together a very helpful blog with suggestions to manage email, so rather than me blogging about this too, I'll just link you to the blog entry she wrote (which is on our UMD Teaching and Learning with Technology Blog).  Mitra includes:

  •  a very helpful video in which Bruce Reeves (from UMD ITSS) describes how he manages his email
  • Managing Email with Gmail" training video
  • a link to 6 Tips for Managing your Gmail, and Retaining your Sanity. This gives step-by-step directions (with screen shots) on what to do. Very well worth checking out!

Wednesday, January 21, 2015

Advising Resources for UMD advisors

Just a quick post to suggest that advisors contact their advisees at the start of the semester to welcome them back, let them know your office hours, how to reach you, and alert them to any upcoming deadlines. The easiest way that I find to contact my advisees (especially as a group) is to go to the UMD Resources for Advisors page. This provides links to many valuable resources including the Advisor Connect page (that you can use to send group emails) as well as to the UMD Graduation Planner.

The screenshot below shows what the UMD Resources for Advisors page looks like:

Thursday, January 8, 2015

Guidelines for Requesting and Using Google Course Groups at UMD

These guidelines are designed for University of Minnesota Duluth (UMD) instructors to request groups for class



Note: the guidelines here are for requesting Google Course groups - to use for classes. You can also request groups for UM groups (such as committees) and for personal groups:
  1. To request a Google group for an official UM group that is NOT a course, go to Requesting a Group
  2. To request a personal group, go to Personal Group Request page

Requesting Google Group for your classes



  1. The courses that you are teaching will be listed. To request a course group for a course, select the Create Course Group for that course
  2. Once you have requested a course group, you will receive an email notifying you that your group has been created (this can take one business day, but is usually much faster). Once your group has been created, when  return to the official Google Group request page, links to your course group will be listed there. Example, this is what mine looks like:
    ListOfCourseGroups.png


Accessing & using your groups

  1. Go to the the UMD Groups page (Note: If you want to set up a new, non-course related Google group (such as for a committee, departmental program, organization) you can set up one here by clicking on the “New” button, but these guidelines are about accessing and using your course groups)
  2. Click on the “My Groups” button (or link to “My groups” in the left-hand column): This will show a list of any UMD groups of which you are a part, including your Course groups. If you are the group manager (which you are for your course groups), you will see in small print below the group name that lists you as group manager and also a link that you can click on to manage the settings for your group. See example from my own groups:

    GroupManager.png
  3. To find out what the email alias name is for your group (and other info about the group), click on the “About” link (see screen shot below)

    AboutYourGroup.png
  4. This takes you to a page that shows you the email alias along with other information about the group:

    groupemailalias.png
  5. To change the email settings (including adding a footer to your emails that go to this group), click on the “manage” button:
    Manage.png

    This takes you to a screen that shows a list of all group members (your students) and also options of management settings on the left column.
  6. Under the left column, click on “Settings” and under that, “email options.” Here you can select from various options (should you choose to -- you can also leave the default settings which has these blank).  Included in these is an option to put a footer message at the bottom of emails that go to this group.

    GroupSettingsManageFooter.png
  7. Controlling who may email the group: By default, all groups members may email the list. Some instructors prefer only the instructor may email the list. If this is the case, the setting needs to be changed in the "Manage" area.

Wednesday, January 7, 2015

How to share a link to a video file that you have uploaded into your Google Drive

If you want to share a video with a select group of people (rather than more publicly via YouTube) you can upload it to your Google Drive and then share it only with individuals, or within your institution. For example, I created a video that I want to share only with people at UMD. Here are guidelines on how to share a link to a video file that you have uploaded into your Google Drive.

How to resize an image using free online tool (Shrinkpictures.com)

Usually when I take a photo -- either using my phone or digital camera -- the photo size is much larger than needed for using in a PowerPoint or -- more importantly -- for postinonline (such as to post in a discussion forum, or on a blog). It's important to resize images so that the file size is small, otherwise it causes the web page to take a long time to load, or makes your PowerPoint file size very large when you include many large photos.

A quick and easy way to resize a picture:

  1. Go to http://www.shrinkpictures.com/
  2. Follow the prompts to upload a photo from your computer. You can experiment with different image dimensions and resized image quality to see what options best fit your needs.
    Here I show an example of the settings I choose when I resize an image to include it into an online Moodle discussion forum.  These same settings will work other uses, such as to include an image in PowerPoint:

    1. Choose picture or photo to shrink (browse); 2. Select new maximum image dimensions (600 pixels is good for a discussion forum photo ); 3. Apply an image special effect - greyscale 4. Set resized image quality (jpg compression) - "Good" is good enough for forum photo; 5. Resize - click to resize
  3. You will be taken to a new page showing your resized picture. Above the picture will be a link that says, "Download this picture now." Click on that and download your photo.
  4. You can now upload the resized photo into your discussion forum, to insert into PowerPoint, or include wherever else you need a photo that isn't full size.

Have fun!

Monday, January 5, 2015

How to schedule an appointment with someone using Google Cal

I have just created a short video (2:35 mins long) demonstrating how to schedule an appointment with someone using Google Cal. This also shows how to create a Google Hangout at the same time so that the person/people you invite can join via Google Hangout.

Note: In this video I also address concerns that I have heard from people about using Google calendar, namely: 
  • Concerns about letting others see your calendar because you do not want people to see the details of what is on your calendar (I show that all that others can see is the word “busy” during times that you have scheduled on your calendar) 
  • Concerns about people being able to make an appointment with you on your calendar without you having the option to decline the appointment (I show how when someone schedules an appointment with you, you are invited to it, but you have the option to accept or decline the invitation).

Welcome to my blog - my thoughts for what I will do with this blog

Photo of Helen
I've blogged from time to time over the past few years for a variety of different purposes, usually in conjunction with a course that I am teaching. I've also maintained a website where I have posted various technology guidelines over the years, but although I still occasionally put up new pages on my site, followers can't subscribe to it and receive notifications of new guidelines. Thus I have decided to use this blog as a place where I can post links to new guidelines that I create as well as to tips about using technology for teaching and learning.

I invite you to subscribe to this blog and follow me on my latest techno-journey. I welcome comments, suggestions and questions :)